Password Management: What We Recommend for Your Business

Good password hygiene is one of the simplest—and most effective—ways to protect your business from cyber threats. Weak or reused passwords are a leading cause of data breaches, and the consequences can be costly.

Why Password Hygiene Matters

• Complex passwords make it harder for attackers to guess or crack your credentials.
• Unique passwords for every account prevent a single breach from compromising multiple systems.
• Regular updates reduce the risk of old passwords being exploited.

The challenge? Remembering dozens of strong, unique passwords. That’s where password managers come in.

How Password Managers Help

A password manager:

• Stores all your passwords securely in an encrypted vault.
• Generates strong, unique passwords for every account.
• Reduces the burden on staff—they don’t need to memorize or write down passwords.
• Allows secure access sharing without revealing the actual password.
• Makes it easy to revoke access when an employee leaves the business.

Our Approach

Unlike many IT firms, we do not resell password management software. Why? Because we believe your password manager should be 100% under your control, not tied to your IT support contract.

You don’t want your subscription—and access to critical credentials—dependent on your IT provider. Even though IT firms shouldn’t (and typically don’t) have access to most of your passwords, the safest approach is for your business to own and manage the subscription directly.

For the few credentials we need to manage your IT environment, we use our own secure password management system.

What We Recommend

Two popular and trusted options for small businesses are:

• LastPass
• RoboForm
• Dashlane

Both offer strong security, ease of use, and business-friendly features.

Important: Avoid storing passwords in your browser. Browser storage makes it difficult to revoke access and increases the risk of leaks if a device is compromised.

✅ Pro Tip for Small Businesses

Centralize and control your passwords.

• Use a reputable password manager.
• Enable multi-factor authentication (MFA) wherever possible.
• Regularly review who has access to what—and revoke access immediately when staff leave.

Summary

Good password hygiene is critical for cybersecurity. A password manager:

• Simplifies strong password use
• Enables secure sharing without revealing credentials
• Makes access revocation easy

We recommend LastPass or RoboForm, and we believe your business—not your IT provider—should control the subscription.

Ready to Improve Your Password Security? Ask us for guidance on setting up a password manager for your business.